Project Administrator

We currently seek a high caliber Project Administrator for a long-term basis within our client’s team of experienced professionals. Based in Tempe, AZ.

As a Project Administrator, you will support construction Project Management, Field and Engineering staff with administrative and accounting duties and will help promote a team environment on large project site(s).
Job Requirements
• Responsible for the badging process and managing New Contractor Orientation and supports the overall on-boarding of new employees
• Assist Project Accountant with Accounts Receivable (AR) / Accounts Payable (AP)
• Manages timecards for all site personnel and maintains manpower lists
• Assembles and distributes submittals, proposals, O&M’s to key personnel, records and updates meeting minutes, and maintains project log files
• Assists Project Managers in tracking and creates field daily reports, creates and files electronic and hard copy files for each construction project, and sets up key party contact directories
• Reviews and distributes documents/correspondence to field personnel
• Archives files and drawings and manages calendars and schedules. Arranges meetings, conferences, and programs on and off construction site
• Schedules meetings, conferences, and programs on- and off-site, supervises office facilities, and orders and maintains office supplies
• Spearheads project related social activities
• Performs other duties as assigned

Qualifications:
• Associate degree (AA) or one to two years related experience and/or training; or equivalent combination of education and experience
• Experience entering data into an EPR system – COINS preferred, but any ERP experience is acceptable
• Experience with MS Office Suite of products. Strong to advanced Excel and Word skills required.
• Prior experience working in the construction industry is a plus
• Ability to multi-task and to work under pressure with numerous interruptions
• Flexibility to travel to other local Phoenix area to jobsites if necessary
• Excellent customer service skills