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Sr Billing Coordinator

North Carolina, Charlotte
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Job details

Our client is seeking a Senior Billing Coordinator to join their team of professionals. This position is based in Charlotte, NC . ( Also need lower level Billing Coordinator)

Produces invoices for moderately-difficult client contracts. Provides guidance to project personnel in preparing PRISM job forms and budgets. Collaborates with Contract Administrators and Project Controls staff regarding opening, funding, and budgeting new jobs and modifications. Organizes, manages, and streamlines the accounting paper flow for assigned contracts.

Prepares, distributes, revises, coordinates approval process, and finalizes PRISM bills for T&M and cost-plus jobs. Ensures monthly invoices are submitted to client by a pre-established due date. Works with Contract Administrators to assure that bills go forward as quickly as possible, following up on needed approvals to finalize bills. (40%)

Establishes Excel-based invoices in client-prescribed formats. These invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information. Also establishes procedures, routines, and related documentation regarding billing and contract maintenance. (25%)

Collaborates with Project/Program Managers, Sector Managers, and Contracts Managers/Administrators in the preparation and flow of job opening paperwork and budget modifications. Opens Job/WBS #s, sets up funding for assigned jobs, and enters budget data. (30%)

Troubleshoots billing errors, reconciling differences between billed and cost amounts. (5%)

Performs other responsibilities associated with this position as may be appropriate.

2-year degree in Business Administration (or equivalent) and 5-8 years of experience in an administrative capacity, with at least 1-3 years as a lower-level Billing Coordinator.


Strong written and oral communication, organizational, and interpersonal skills are required, as well as a working knowledge of contract provisions regarding client invoicing and payment processes. In addition, must possess a working knowledge of all aspects of PRISM related to billing, job opening, and budget entry. Must demonstrate strong math skills and understanding of the budget and billing processes, as well as a demonstrated proficiency in using MS Excel

To apply for this opportunity, please contact Ann Pringle at 949-349-4922 or

TRS Staffing Solutions is an Equal Opportunity Employer that recognizes the value of a diverse workforce. Employment decisions are based on job related criteria and not on the basis of any unlawful criteria. We ensure equal access to employment opportunities, services, and programs.

Must have legal right to work in the United States. We thank all applicants for their interest; however, only those selected for interviews will be contacted

Aliso Viejo
Ann Pringle
Job reference ID:
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TRS Staffing Solutions is an equal opportunity employer that recognizes the value of a diverse workforce.  All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.

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