Discipline Rail, Infrastructure and Construction

Job skills Contracts and Procurement

Type Permanent

Location British Columbia

TRS Staffing Solutions has an exciting opportunity for a Project/Contracts Administrator to join our client’s team. This hybrid position will provide support to the leadership team by managing calendars, taking meeting minutes, and ensuring that any action items are tracked and completed. Additionally, the role will involve serving as a Contracts Administrator for half the time.

Job Duties & Responsibilities

Project/Contracts Administrator Responsibilities:

Act as a liaison between the project management team and various departments.
Ensure contracts are properly managed and executed.
Escalate requests and assertively manage contract-related issues.
Provide critical thinking and problem-solving support for contract administration.

Executive Assistant Responsibilities:

Plan and organize internal company events and distribute branded merchandise.
Manage and prioritize the leadership team’s email communications.
Oversee office supplies and resource management to ensure efficiency.
Record key points, decisions, and outcomes during meetings.
Assist with documentation for insurance policies and business licenses.
Support strategic projects, daily operations, and process improvements while maintaining confidentiality.
Prepare documents, reports, and presentations for meetings.
Coordinate cross-departmental initiatives to ensure smooth collaboration.
Organize and prioritize calendars for the leadership team.
Manage logistics for meetings, including venues and catering.

Requirements:

3+ years as an Executive Assistant or similar role supporting senior leadership.
Bachelor’s degree in Business Administration, Communications, or a related field is an asset.
Proven ability to handle sensitive information confidentially.
Strong organizational and multitasking abilities; adaptive to tight deadlines and changing priorities.
Exceptional writing skills for professional communications.
Strong interpersonal and verbal communication skills for stakeholder interactions.
Valid BC Driver’s License and vehicle.
Technical competence and computer literacy in MS Office suites.
Critical thinking and excellent soft skills are essential.
Initiative, preparedness, and problem-solving abilities are crucial.
Comfortable escalating requests and assertive in their approach.

To apply for this position, please send your Word formatted resume to Milos.Ristic@trsstaffing.com.

We thank all applicants for their interest. However, only those selected for interviews will be contacted. TRS is an equal opportunity company.

TRS Staffing Solutions (Canada) Inc. specializes in supplying engineers, designers, project managers, and other technical and professional services personnel to a broad spectrum of industries worldwide.