Administrative Assistant

Our partner, one of the largest petrochemical companies in the world is seeking an Administrative Assistant to join their team. This is a long-term contract opportunity located in Mount Vernon, Indiana

DUTIES:
• Maintain Shipment Sheet:
o Data entry of all outgoing shipments: pipeline transfers, railcars, barges, and trucks to include: date, tank, product, customer, weights, order numbers, BOL numbers, PO numbers, and SAP transaction numbers.
• Communicate with customers (internal and external) regarding status of orders and shipments including emailing supporting documentation.
• Create COA’s for each product/shipment.
• Create BOL’s for each shipment.
• Process all SAP transactions for each shipment: OBD, shipments, and invoicing.
• Process BOZ PCP shipments including all required SAP transactions and invoicing.
• Coordinate weekly loading scheduling with rail loading crew and Jack, including initial schedule and updates.
• Process SES entries for payment of invoices
• Work with Rail Logistics to coordinate movement of customers cars
• Maintain all records pertaining to shipments.
• Address issues that arise with any of the above to acceptable resolution.
• Retrieve mail from drop off and distribute.
• Assist Jack as necessary.
• Assist with cycle counts
• Assist with month end activities
• Assist with Physical inventory

Experience Required: Experience as an Administrative Assistant

Experience Desired: Customer service, Data entry, logistics background is a plus, a minimum of 2 years work experience

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, or any other criteria protected by governing law.

For more information, or to apply, contact Alicia Schmidt at alicia.schmidt@trsstaffing.com.