Administrative Assistant

Job
Overview

  1. Rail, Infrastructure and Construction, Civil Structural and Architectural
  2. Finance, HR and Administration
  3. Contract
  4. South Carolina
155242
Negotiable
Senior Administrative Assistant

Job Description:

 
  • Provide project technical and administrative support in a team environment.
  • Works closely with manager, admin lead or team, with minimum supervision, handling all project administrative responsibilities as assigned.
  • Networks with other project administrative assistants to strengthen relationships to assure coverage during absences.
  • Technical and administrative duties include, but are not limited to report preparation, presentations, setting up and maintaining project files in project databases such as Coreworx, SharePoint and Nucleus.
  • General duties include meeting coordination (arrange meeting space, send out meeting invites, order/setup catering), file/maintain electronic project files in accordance with project closeout and file retention schedule, Email retention, travel arrangements, create expense reports, handle mail distribution.
  • Uses the Internet for business purposes.
  • Other duties as assigned.
 

Basic Job Requirements:

 
  • Ability to communicate effectively with audiences that include, but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
  • Ability to attend to detail and work in a time-conscious and time-effective manner.
  • Proficient in use of specialized software programs (MS Word, Excel, PowerPoint, Outlook, and project related software programs).
  • Excellent customer service skills.
  • Excellent organizational skills, judgment, flexibility, with some latitude for independent judgment requiring the use of organizational, prioritization skills, decision making, analytical and negotiating skills.
  • Must be a team player and demonstrate flexibility; must be able to work well both independently and as a member of a project team.
  • 3-5 years in administrative and/or project related experience.
  • Manage scheduling for meeting spaces and conference rooms.
  • Ability to schedule travel arrangements, including international travel, through American Express Concur System.
  • Assist with planning functions to include socials, vendor lunches, and specialized training.
  • Maintain compliance with all applicable policies, procedures, and global standards.
  • Plan, organize, and carry out assignments as directed.
  • Meet expectations on attendance and punctuality.
  • This position will require the candidate to work in the Greenville office.

Will work in the office 5 days a week. 

TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Get jobs like this

Our latest jobs

Salary

$ 80000 - $ 120000

Options: Permanent
Options: Civil Structural and Architectural
Location

United States Charlotte

Salary

$ 80000 - $ 120000

Options: Permanent
Options: Civil Structural and Architectural
Location

United States Charlotte

Salary

$ 100000 - $ 160000

Options: Permanent
Options: Civil Structural and Architectural
Location

United States Charlotte

Salary

$ 80000 - $ 120000

Options: Permanent
Options: Civil Structural and Architectural
Location

United States Charlotte

Salary

Negotiable

Options: Contract
Options: Civil Structural and Architectural
Location

United States Greenville

Salary

$ 115000 - $ 125000

Options: Permanent
Options: Civil Structural and Architectural
Location

United States Emeryville

Salary

$ 115500 - $ 200500

Options: Permanent
Options: Rail, Infrastructure and Construction
Location

United States Sacramento

Salary

$ 88000 - $ 154000

Options: Permanent
Options: Rail, Infrastructure and Construction
Location

United States Sacramento

Salary

$ 100000 - $ 150000

Options: Permanent
Options: Civil Structural and Architectural
Location

United States Florence

Salary

$ 75000 - $ 115000

Options: Permanent
Options: Civil Structural and Architectural
Location

United States Florence