Administrative Assistant
Job
Overview
- Rail, Infrastructure and Construction, IT and Telecoms
- Finance, HR and Administration
- Contract
- Indiana
Key Responsibilities
- Manage the HSE Director’s email and calendar using Microsoft Outlook.
- Provide daily administrative support to the HSE Director and department.
- Perform accurate and timely data entry into HSE systems and databases.
- Maintain and organize electronic and physical records to ensure compliance and support reporting requirements.
- Prepare and distribute reports, spreadsheets, and correspondence as needed.
- Schedule and coordinate meetings, training sessions, and departmental activities.
- Communicate effectively with project personnel at all levels to gather information and provide administrative assistance.
- Assist with document control, including version tracking and proper filing.
- Support the HSE team with general administrative tasks to ensure smooth operations.
Qualifications
- Proven experience in administrative support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills with attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Excellent written and verbal communication skills.
- Familiarity with data entry and document management systems (experience in HSE systems is a plus but not required).
Core Competencies
- Ensures accuracy in data entry and documentation.
- Maintains structured records and manages scheduling efficiently.
- Anticipates needs and provides timely support.
- Works well with team members and communicates effectively.
- Handles changing priorities in a fast-paced environment.
TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.
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