Engineering Support Coordinator

About the Opportunity

We are seeking an organized, proactive Engineering Support Coordinator to provide administrative and technical support to engineering teams and project managers. This position plays a critical role in keeping engineering projects organized by coordinating meetings, managing documentation, supporting project execution, and serving as the administrative backbone for engineering groups.

This is an excellent opportunity for someone who enjoys working with engineers, thrives in a fast-paced environment, and is interested in supporting large engineering and construction projects.

What You'll Do

Engineering Team Support

• Provide administrative support to engineering managers and project teams.
• Coordinate engineering meetings, workshops, and project events.
• Schedule meetings, manage calendars, and coordinate logistics.
• Prepare agendas, meeting minutes, and action item tracking.
• Support meeting planning, catering, and event coordination.

Project Coordination

• Support engineering project execution from initiation through completion.
• Assist with key engineering initiatives and project activities.
• Track project deliverables, milestones, and deadlines.
• Coordinate communication across engineering disciplines and stakeholders.
• Help maintain project organization, workflow, and team alignment.

Documentation & Technical Administration

• Create, edit, and maintain engineering documentation.
• Develop work instructions, procedures, and process documentation.
• Prepare onboarding materials and orientation communications.
• Support document control processes and records management.
• Ensure compliance with established engineering documentation standards.

Engineering Administration

• Support engineering department administrative activities.
• Assist with commercial and technical coordination tasks.
• Maintain project records, files, and correspondence.
• Provide general administrative support for engineering operations.

Technology & Process Improvement

Leverage technology to improve team efficiency and collaboration, including:

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Microsoft Forms
• Microsoft Loop
• Microsoft Copilot and AI-enabled tools
• Project management and collaboration platforms

Continuously identify opportunities to streamline processes, improve workflows, and increase team productivity.

Qualifications

Required

• High school diploma or GED.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Preferred

• Associate's or Bachelor's degree.
• Experience supporting engineering, technical, or project teams.
• Experience with document control and project documentation.
• Experience coordinating meetings, workshops, or project events.
• Familiarity with engineering workflows and project environments.
• Experience using Microsoft Forms, Microsoft Loop, and Microsoft Copilot.

Who You Are

The ideal candidate is:

• Highly organized and detail-oriented.
• A strong writer who can create procedures and work instructions.
• Comfortable working with engineers, project managers, and cross-functional teams.
• A self-starter who anticipates team needs and takes initiative.
• Customer-service focused with a collaborative mindset.
• Adaptable, resourceful, and eager to learn.
• Tech-savvy and excited to leverage AI and automation tools to improve efficiency.

Backgrounds That May Be a Great Fit

Candidates with experience in any of the following areas are encouraged to apply:

• Engineering Administration
• Project Coordination
• Document Control
• Administrative or Executive Support
• Customer Service
• Higher Education Administration
• Office Management
• Technical Administration

Recent graduates with strong organizational, communication, and administrative skills are encouraged to apply.

Why Join Us?

This role offers the opportunity to work alongside engineering professionals on impactful projects while developing valuable experience in project coordination, technical administration, process improvement, and engineering operations. If you enjoy organizing complex work, supporting high-performing teams, and utilizing modern technology to drive efficiency, we'd love to hear from you.

Apply today to join a collaborative team where your organizational skills and initiative can make a meaningful impact.