Administrative Assistant (GG)

Job
Overview

United States Lebanon

  1. Project Controls and Estimating, Construction Management and Commissioning, Civil, Structural and Architectural, Engineering and Project Management, Finance, HR and Administration
  2. Contract
154715
Negotiable

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Administrative Assistant
We are currently seeking an experience Administrative Assistant for a long-term contract assignment within our client's team of experienced professionals. Based in Lebanon, IN.

Company Overview:
Our client designs and builds the world’s toughest projects. They provide professional and technical solutions to deliver safe, well-executed, capital-efficient engineering, procurement and construction (EPC) projects to clients globally.

Specialties:  Engineering, HVAC, Construction, Plumbing, Service & Maintenance, Process Piping, Energy Services, Project Management, Fire Protection, Controls & Automation, and Repair & Retrofit

Job Description

• Provide project technical and administrative support in a team environment.
• Works closely with manager, admin lead or team, with minimum supervision, handling all project administrative responsibilities as assigned.
• Technical and administrative duties include, but are not limited to report preparation, presentations, setting up and maintaining project files in project databases 
• General duties include meeting coordination (arrange meeting space, send out meeting invites, order/setup catering), file/maintain electronic project files in accordance with project closeout and file retention schedule, Email retention, travel arrangements, create expense reports, handle mail distribution.
• Uses the Internet for business purposes.
• Other duties as assigned.

Basic Job Requirements:
• Ability to communicate effectively with audiences that include, but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
• Ability to attend to detail and work in a time-conscious and time-effective manner.
• Proficient in use of specialized software programs (MS Word, Excel, PowerPoint, Outlook, and project related software programs).
• Excellent customer service skills.
• Excellent organizational skills, judgment, flexibility, with some latitude for independent judgment requiring the use of organizational, prioritization skills, decision making, analytical and negotiating skills.
• Must be a team player and demonstrate flexibility; must be able to work well both independently and as a member of a project team.
• 3-5 years in administrative and/or project related experience.
• Manage scheduling for meeting spaces and conference rooms.
• Ability to schedule travel arrangements, including international travel
• Assist with planning functions to include socials, vendor lunches, and specialized training.
• Maintain compliance with all applicable policies, procedures, and global standards.
• Plan, organize, and carry out assignments as directed.
• Meet expectations on attendance and punctuality.
• This position will require the candidate to work at the project site location 5 days a week 

***Notice to Candidates:  Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

Employment Type: Contract Hire
Location of Position: Lebanon, IN
Location Type: Onsite
Pay range: Negotiable 


“We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, or any other criteria protected by governing law.”
 



TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

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