Document Controller

Key Responsibilities

• Document Management — Maintain and update project documentation, ensuring correct version control, naming conventions, and filing structures.

• EDMS Administration — Manage Electronic Document Management Systems (EDMS) such as SharePoint, Viewpoint, Procore, BIM 360, or similar.

• Document Distribution — Issue, track, and record the flow of documents between internal teams, contractors, and external stakeholders.

• Compliance Control — Ensure all documents meet project, client, and regulatory standards (O&M, SOPs, technical drawings, specifications).

• Project Support — Provide administrative support to project teams, including registers, trackers, meeting minutes, and reporting.

• Audit & Reporting — Prepare document status reports, audit trails, and compliance logs for project reviews.

• Interface Management — Liaise with engineering, construction, procurement, and external partners to ensure timely document flow.

• Quality Assurance — Check documents for accuracy, formatting, and completeness before release.

Skills & Experience Required

• EDMS proficiency — Experience with SharePoint, Viewpoint, Procore, Aconex, Asite, or BIM 360.

• Construction/Engineering exposure — Background in EPC, infrastructure, renewables, pharma, or industrial projects.

• Strong understanding of document numbering, revision control, and project filing structures.

• Excellent organisational skills with high attention to detail.

• Ability to work under pressure and manage multiple document streams.

• Strong communication skills and confidence liaising with multidisciplinary teams.

• Proficient in MS Office (Word, Excel, Outlook).