Executive Administrator

TRS Staffing is seeking a tenured Executive Support Assistant for an oil and gas client in Houston.

Job Duties 

• Overseeing general office operation.
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Requirements

• 7+ years of administrative experience required
• 5+ years of experience directly supporting one or more high-level executives
• Indsutry experinece in oil and gas highly preferred
• Strong organization skills
• Strong computer proficiency
• Knowledge of MS Office, SAP, Concur, and other industry-related software
• Strong customer service
• Detail-oriented
• Bachelor Degree preferred