Material Management Specialist I - Expeditor
Short term contract (1 year)
M-F / 40 hours per week
Benefits offered, 401k, paid holidays, sick/vacation time
Summary:
This position serves as a material planning, purchasing, expediting, logistics, or field purchasing team member who, with guidance from Purchasing Management, handles project material or non-project procurement support for an office, group of overhead departments or indirect procurement category within established Material Management Plans, policies, and procedures. This role assists other material management specialists and technicians, as required.
Job Duties & Responsibilities:
- Monitor and report Supplier's performance toward completion of all deliverables in accordance with the Terms and Conditions of the Purchase Order
- Collaborate across all disciplines including Material Management, Supplier Quality Surveillance (SQS)/Quality, Engineering, Project Data & Document Management (PDDM), and Construction
- Generate documents, organize and manage files, and maintain tracking data and reports
- Distribute bid packages, correspondence, and other documents, as necessary
- Identify and qualify potential bidders for purchases and contracts
- Perform data entry proficiently into the approved Corporate Reference Tool for Material
- Access portals and knowledge communities to stay updated on events and research practices, policies, go-bys
Expediting:
- Proactively manage suppliers and sub-suppliers to ensure delivery schedules are maintained
- Assess Supplier progress frequently to confirm timely submittal/return of engineering documents, delivery of sub-vendor material and fabrication activities to determine if the Supplier can maintain the promised delivery schedule
- Promote swift detection and resolution of potential issues at the earliest possible stage, so a Recovery Plan can be implemented, if required; assist in the definition of Supplier Recovery Plans, then expedite supplier performance accordingly
- Timely and accurate update of MaterialManagerSM schedules and notes
- Coordinate with Warehousing, Buyer, Planning and Logistics to address/reconcile Overages, Shortages, and Damages (OSD) and Material and Equipment Deficiency Notification (MEDN) claims
- Liaise with internal disciplines in order to ensure that deliverables are returned to Supplier in timely manner - such as engineering documents and commercial queries when raised
- Attend Weekly meetings such as Material Status Review (MSR) when required
- Conduct weekly expediting calls with suppliers, update the approved material management reference system and present in weekly Engineering Status Review (ESR) meetings
- Identify requirement for shop expediting to take place, and raise request to initiate visits
- Attend kick off meetings for Purchase Orders
Required Qualifications - Related Education, Experience & Skills:
- Accredited four (4) year degree or global equivalent in applicable field of study and no required years of work-related experience or a combination of education and directly related experience equal to four (4) years* if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
- Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
- Job related technical knowledge necessary to complete the job
- Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
- Ability to attend to detail and work in a time-conscious and time-effective manner
