Project Administrator
Job
Overview
Canada, North Vancouver, British Columbia
- Contracts and Procurement
- Permanent
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Job Duties & Responsibilities
Project/Contracts Administrator Responsibilities:
- Act as a liaison between the project management team and various departments.
- Ensure contracts are properly managed and executed.
- Escalate requests and assertively manage contract-related issues.
- Provide critical thinking and problem-solving support for contract administration.
- Plan and organize internal company events and distribute branded merchandise.
- Manage and prioritize the leadership team’s email communications.
- Oversee office supplies and resource management to ensure efficiency.
- Record key points, decisions, and outcomes during meetings.
- Assist with documentation for insurance policies and business licenses.
- Support strategic projects, daily operations, and process improvements while maintaining confidentiality.
- Prepare documents, reports, and presentations for meetings.
- Coordinate cross-departmental initiatives to ensure smooth collaboration.
- Organize and prioritize calendars for the leadership team.
- Manage logistics for meetings, including venues and catering.
Requirements:
- 3+ years as an Executive Assistant or similar role supporting senior leadership.
- Bachelor’s degree in Business Administration, Communications, or a related field is an asset.
- Proven ability to handle sensitive information confidentially.
- Strong organizational and multitasking abilities; adaptive to tight deadlines and changing priorities.
- Exceptional writing skills for professional communications.
- Strong interpersonal and verbal communication skills for stakeholder interactions.
- Valid BC Driver’s License and vehicle.
- Technical competence and computer literacy in MS Office suites.
- Critical thinking and excellent soft skills are essential.
- Initiative, preparedness, and problem-solving abilities are crucial.
- Comfortable escalating requests and assertive in their approach.
We thank all applicants for their interest. However, only those selected for interviews will be contacted. TRS is an equal opportunity company.
TRS Staffing Solutions (Canada) Inc. specializes in supplying engineers, designers, project managers, and other technical and professional services personnel to a broad spectrum of industries worldwide.
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.
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