Project Manager (FEMA)

We currently seek a high caliber Project Manager (FEMA) on a long term contract basis within our client’s team of experienced professionals. Based in Arlington, VA you will be working for one of the world’s leading EPC firms.

Job Description Summary:

REQUIRED: Comprehensive knowledge, understanding and experience with FEMA’s Public Assistance Program and CRC Operations. Working knowledge and understanding of FEMA programs/operations, including, but not limited to, Individual Assistance and Mitigation Grant Programs.

Comprehensive knowledge and understanding of federal laws, regulations, and policies governing FEMA programs.

This position provides leadership in the organization or functional area and is primarily engaged in management activities that establish the direction of a department, function, or project. The position requires the application of knowledge gained from experience and expertise to the job duties and responsibilities. The position will make decisions in areas that may impact the organization and its employees, clients, budgets, policies, procedures, work practices, or compliance programs. Scope The purpose of this position is to perform the essential job duties and functions as listed below with the overall objective of establishing an execution framework on the project that complies with the contract and ensures the safety, quality, value, timeliness, and client’s profitability of the completed project. This position is accountable for performing all project management responsibilities on a medium to large sized, moderate risk engineering, procurement, fabrication, and construction/construction management (EPFC/CM) or services project or assigned responsibility for a substantial area of a mega project. When acting in the role of a Proposal Manager, this position is responsible for managing completion of technical and commercial proposals, providing proposed client’s project organization, project planning, means and methods of project execution, schedule preparation, cost estimating, and commercial strategy.

Principal Job Duties & Responsibilities:
• Develop a complete understanding of client’s prime contract and relevant subcontracts
• Ensure Health, Safety and Environmental (HSE) are emphasized throughout all phases of the project
• Ensure execution of all aspects of the project in accordance with contractual obligations, client’s Operating System Requirements (OSR) and the relevant Operating System Implementation Plan (OSIP)
• Ensure full compliance with client’s prime contract regarding client reporting, notifications, project system start up and close-out requirements
• Ensure that project requirements for Baseline Centric Execution, safety, quality, and productivity are met in all locations managed by client where work is being performed.

Establish the project baseline (as defined in the OSR) and ensure that it is fully documented, updated throughout all project phases, and appropriately communicated to the client project team • Deliver the project in accordance with the project execution and commercial baseline
• Meet the as-sold profitability target established in the project commercial baseline
• Promptly prepare a contract summary and communicate it to the project leads
• Ensure preparation of a written scope of facilities and services, and communicate it to project leads
• Establish and define the project organization, defining the project staffing requirements, coordinating staffing with supporting organization managers
• Establish, communicate, implements and maintain the Project Execution Plan (PEP) and Project Procedures Manual (PPM)
• Provide strong, effective, and decisive project leadership and establish an execution framework to ensure the safety, quality, value, timeliness, and profitability of the total project execution (engineering, procurement, fabrication, and construction/construction management (EPFC/CM), commissioning, start up, and operations as appropriate to the client’s project scope)
• Establish and maintain effective client relations that result in active cooperation, prompt payment, and the desire to award follow-on work
• Establish good work environment and work relationship among client’s project team members, guide and lead team’s work implementation on aligned and consistent goal and path
• Develop the project distributed execution plan, maximizing workshare opportunities where beneficial to the project outcome
• Implement and maintain operationally consistent work processes that enable work-sharing to be effectively executed among multiple offices and construction sites
• Ensure accurate, comprehensive, and timely project reporting, including completion of the final close-out report, required financial reporting and project reviews
• Establish, maintain, and manage a fully documented change management system that tracks all changes to the contract and project baseline requirements or conditions
• Establish an efficient and cost-effective project environment.
• Manage and control the project’s cost and schedule by ensuring that effective project controls are in place and functioning properly, including the establishment of a project structure (work breakdown structure/network/network activity), a quantitative approach to planning, reporting, and control, and a change management system
• Establish and update the client’s Business Risk Management Framework (BRMF) throughout the project life-cycle, perform initial and quarterly project BRMF assessments, develop mitigation strategies ad required, and ensure the coordination of the project BRMF results with client’s financial reporting
• Execute the work in accordance with the quality standards and requirements specified for the project, including the preparation of and compliance with project-specific activity plans and ensuring project audits/assessments are conducted per plan
• Ensure effective and timely coordination between design, procurement, material management, and construction teams for integration of technical content and schedule requirements
• Ensure timely preparation and issuance of project deliverables, design documents, and bid packages in correct quality and according to schedule to support the project execution activities
• Implement effective design coordination with licensors, vendors, and subcontractors to ensure proper and complete integration within the project plans
• Ensure effective interface management with third parties
• Fully support the implementation of automated work processes and tools on the project practical, consistent with adding value
• Comply with standards and procedures regarding the security and management of computing facilities and systems, including the use of Fluor reference systems
• Ensure that project invoices are submitted to the client in accordance with clFlient’s prime contract requirements and proactively follows up on accounts receivable and the timely receipt of payment to minimize the cost of cash
• Keep senior operations management of the business line fully informed on project status, including client relations, project cost and schedule, changes in risk assessment, anticipated changes in project financial performance, and any other major concerns
• Ensure that project records are identified, collected, indexed, filed, stored, and maintained (including supplier records) in accordance with the project file index and retention schedule
• Review, organize, and share relevant lessons learned from other projects and seek advice from other experienced managers as necessary throughout the life of the project
• Collaborate within sales, operations, and technical teams pursuing prospective projects to develop win strategies including project execution and commercial strategies
• Manage completion of technical and commercial proposals, providing project planning, means and methods of project execution, schedule preparation, cost estimating, and proposal strategy
• Determine office space requirements and work with office management to obtain required space with necessary services support based on project needs
• Provide leadership to large teams, this may include incentive programs, solving interpersonal conflicts, selecting the right person for the tasks and acting on signs of work overload
• Mentor client’s personnel
• Typically manage personnel and provide an environment for the development and professional advancement of staff members, including on-the-job and formal training and development opportunities, and timely performance feedback
• Leverage internal and external resources to administer policies and procedures consistently across all business lines, functions, and locations
• Analyze situations, identify, and forecast pertinent problems, and evaluate realistic options; and recommend/implement appropriate course of action
• Organize and prioritize a variety of complex projects and multiple tasks in an effective and timely manner, set priorities, and meet critical time deadlines
• Maintain compliance with all applicable policies, procedures, and global standards
• Adhere to and support client’s Health, Safety & Environmental and Sustainability Policies
• Effectively develop and apply the Core Skills to the job
• May need to travel to attend to business related matters
• Meet expectations on attendance and punctuality
• Other duties as assigned.

Typical Minimum Qualifications (Related Education, Experience & Skills)
• Accredited four (4) year degree or global equivalent in applicable field of study and twelve (12) years* of work-related experience or a combination of education and directly related experience equal to sixteen (16) years* if non-degreed; some locations may have additional or different qualifications to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Working Conditions
• Generally favorable indoor office workspace
• Various levels of environmental conditions including but not limited to project worksites and vendor/client facilities which may have temporary office space, moving mechanical parts and vibration; high, precarious places; fumes or airborne particles and extreme temperatures and high noise levels



Other Job Duties & Responsibilities
• Participate in courses for continued learning experiences
• Utilize Knowledge Management processes to capture, support and leverage relevant knowledge to enhance project execution
• Participate in sales and marketing efforts Preferred Qualifications - Related Education

Experience & Skills Qualifications, and experience
• Jobsite experience and understanding of construction safety program
• Minimum of ten (10) years of relevant experience in engineering, procurement, fabrication, and construction/construction management (EPFC/CM) project management
• Project or area management experience in international locations and diverse cultural environments is recommended
• Successful performance as project manager on a minimum of two (2) medium sized project, or multiple project assignments in a significant role on large to very large sized EPFC/CM projects
• Good knowledge and experience on project design, engineering, procurement, material management, construction, commissioning, start up, turn over work processes, sequencing, and interfaces
• Appreciation of key elements of contract law and when to engage legal
• Regulatory requirements including permitting
• Understanding of project funding
• Proactive - goal orientated with the initiative to influence events positively, lead client’s project team, and influence client for decision making
• Ability to resolve complex problems and to be comfortable in complex project or business environments
Ability to set and maintain high standards of self-performance with responsibility and accountability for successfully completing assignments and tasks
• Demonstration of innovation, initiative, maturity, and sound judgment
• Ability to influence a group of diverse individuals, each with their own goals, needs, and perspectives, to work together effectively for the good of a project
• Mobility - for example, relocating to site locations when necessary Other requirements including licenses and certifications
• Basic computer and software skills to include the use of word processing, email, spreadsheets, and electronic presentations
• Certification in project management suggested, for example, Project Management Professional (PMP)

Employee Benefits:
• Health Insurance/Dental
• 401k Plan
• Life Insurance
• Paid Holidays
• Weekly Pay/Direct Deposit
• Employee Assistance

Background check and drug screen required.

We thank all applicants for their interest; however, only those selected for interviews will be contacted.