Administrative Assistant
Job
Overview
United States Mount Vernon
- Finance, HR and Administration
- Contract
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Will be assisting the Environmental, Health, Safety and Security Department. Will be fully onsite M-F, likely 8 am -4 pm or similar.
Pay $22-25/hr
Duties:
Manage change in a dynamic work environment with a composed, professional presence.
• Tactful management of on-line calendars; prompt response to requestors while balancing business priorities.
• Responsive, professional telephone coverage for multiple people.
• Support meetings by organizing and making arrangements (start to finish).
• Plan and manage travel in an environment of changing plans and priorities.
– Project based or special assignments such as organizing off-site events, customer events, employee events, etc.
• Manage incoming and outgoing mail, FedEx; work with Manager(s) to develop a process for prompt response.
• Prepare PowerPoint presentations for internal and external use.
• Development and maintenance of Excel spreadsheets, data input into business systems, data analysis, etc. ( Gensuite, eSHEM entry).
• Creation of Word documents such as letters and forms.
• Enter and maintain POs as appropriate.
Create PR's for services.
Order, receive and file any miscellaneous materials.
Create SES's for services.
Communicate with vendors re: payment status, order status, etc.
Order office supplies (Staples/Dell).
Order paper products/misc. (Synovos/WO/MB21).
Order PPE (MAGID).
Order special items (Online websites/Mercury).
Uniforms and Winter Wear.
SAP and MS Office (emphasis on EXCEL).
Coordinate site visits (meals, meeting rooms, invitations, etc.)
Take notes at unit meetings.
Filing and copying.
REQUIREMENTS
• Associate Degree in Administrative Assistant, Office Assistant, Secretarial Science; a Bachelor’s Degree in a related field OR 5 years recent experience in an Administrative Assistant or Clerical Role.
• SAP (preferred) and MS Office (emphasis on EXCEL)
We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, or any other criteria protected by governing law.
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.
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