Desk Expeditor

Desk Expeditor – Gurgaon, India
Industry: Engineering, Procurement & Construction (EPC)
Experience Required: 4–8 Years
Educational Qualification: Bachelor’s degree (or global equivalent) in relevant discipline with minimum 4 years of related experience

About the Client
Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Position Overview
The Desk Expeditor is responsible for monitoring and improving supplier performance to ensure timely delivery of materials, equipment, and associated documentation in line with contractual requirements and project schedules. The role plays a critical interface between suppliers, engineering, procurement, Logistics, client and project teams to proactively identify risks and drive recovery actions.

Key Responsibilities
Expediting & Supplier Management

• Proactively manage suppliers and sub-suppliers to ensure adherence to contractual delivery schedules

• Monitor supplier progress and verify status of engineering documentation, manufacturing, and sub-vendor activities

• Expedite timely submission and return of engineering documents in coordination with Engineering and suppliers

• Identify potential delays early and initiate mitigation/recovery plans to protect project schedule

Monitoring, Reporting & Systems

• Maintain accurate and timely updates in approved material management systems (e.g., MatMan, expediting logs etc)

• Prepare and distribute expediting status reports to project and client stakeholders

• Track supplier performance against project baseline and highlight variances

Coordination & Interface Management

• Facilitate regular expediting meetings/teleconferences with suppliers, procurement, engineering, and client

• Interface with internal functions including Warehousing, Logistics, Planning, and Purchasing

• Support resolution of Overages, Shortages, and Damages (OSD) and Material Deficiency (MEDN) issues

Project Support

• Assist in development and execution of expediting strategies and plans

• Provide timely escalation of critical delays impacting construction or project milestones

• Focus on critical and major purchase orders requiring close monitoring

Minimum Qualifications

• Bachelor’s degree (or global equivalent) in relevant discipline with minimum 4 years of related experience
  OR

• Combination of education and relevant experience totaling approximately 7+ years

Preferred Qualifications

• Diploma or equivalent qualification; degree preferred

• Strong communication skills (written and verbal) in English

• Good interpersonal and stakeholder management skills

• Proficiency in MS Office tools (Excel, Word, Outlook, presentations)

Key Competencies

• Proactive problem-solving and risk identification

• Strong follow-up and coordination skills

• Ability to influence suppliers and drive performance

• Attention to detail and data accuracy

• Ability to work in a multi-functional project environment

• Flexible and adaptable to evolving project requirements and changing conditions

• Capable of handling uncertain situations and deriving effective solutions proactively

 
Application Process
Interested and qualified candidates are invited to share their updated resume along with the following details at:  twinkle.vohra@trsstaffing.com

1. Current Location:

2. Total Experience:

3. Relevant Experience:

4. Educational Qualification:

5. Current/Last CTC:

6. Expected CTC:

7. Notice Period:

8. Reason for Job Change:

9. Willingness to work on a 1-year extendable contract under TRS Payroll (Yes/No):