Office Administrator

Our client is a leading provider of project management, design engineering & construction supervision services within the nuclear industry.

Job Overview:
The Office Administrator is responsible for overseeing and managing the day-to-day operations of the office. This includes supporting the administrative team, maintaining office supplies, assisting with scheduling, and ensuring the office runs efficiently. The role requires a highly organized and detail-oriented individual with strong communication skills.

Key Responsibilities

1. Office Management:
2. Maintain office supplies and equipment.
3. Ensure office is clean, organized, and welcoming.
4. Handle office maintenance and liaise with external vendors.

5. Administrative Support:
6. Provide general administrative support to teams.
7. Answer phone calls, respond to emails, and manage correspondence.
8. Organize and maintain filing systems (both digital and paper).

9. Scheduling & Coordination:
10. Manage meeting room schedules and assist with meeting preparation.
11. Organize appointments, travel arrangements, and itineraries for staff.

12. Document & Report Handling:
13. Prepare, proofread, and format documents and reports.
14. Maintain and update databases and records.

15. Human Resources Support:
16. Assist with onboarding new employees.
17. Maintain employee attendance records and assist in HR-related tasks.

18. Finance & Billing Support:
19. Assist in processing invoices and expense reports.
20. Monitor office-related budgets and assist in cost management.

21. Customer Service:
22. Greet clients, vendors, and visitors.
23. Assist with inquiries and provide information as needed.

Required Skills & Qualifications:

• Proven experience as an office administrator or in another relevant administrative role.
• Strong organizational and multitasking skills.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of office management systems and procedures.
• Ability to handle sensitive and confidential information with integrity.
• Security Cleared

Benefits include:

• Pension scheme (8% company contribution / 4% personal contribution)
• 25 days’ paid annual leave + bank holidays + option to buy or sell days
• Professional fees reimbursed
• Flexible working
• Employee referral scheme