Project Administrator

Project Administration – Gurgaon Location

About the Client

Our client is proud to design and build both projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our people, and helps us develop innovative solutions that contribute to building a better world together. If this culture resonates with you, we invite you to apply for this role.

Position Overview

We are seeking an experienced Project Administrator to join our Gurgaon office. This role requires a proactive professional with strong organizational skills, excellent communication abilities, and a proven track record in project administration.

Minimum Qualifications

• Graduation degree
• 10–15 years of relevant project administration experience
• Fluency in English (speaking and writing); knowledge of Spanish is an added advantage

Key Responsibilities

• Meeting Documentation: Prepare Minutes of Meetings (MOM) and ensure timely distribution.
• Reporting: Develop and maintain reports for Project and Engineering Management.
• Cross-Department Coordination: Interact with multiple departments to ensure smooth communication and collaboration.
• Query Handling: Address and resolve project-related queries efficiently.
• HSE Knowledge: Apply understanding of Health, Safety & Environment standards to project activities.
• Project Updates: Coordinate with project staff to track progress and provide regular updates.
• Client Interaction: Represent project management in customer meetings and discussions.
• Administrative Support: Manage calendars, meetings, and travel arrangements for project leaders.
• Travel & Logistics: Organize travel, anticipate logistics needs, and handle passport/visa processing.
• Documentation & Claims: Assist leaders with reimbursements, medical insurance claims, memoranda, and presentation materials.

Desired Attributes

• Strong organizational and multitasking skills
• Ability to work independently with minimal instruction
• Excellent interpersonal skills for effective collaboration
• Readiness to take on new challenges and responsibilities

How to Apply

Interested and relevant candidates are invited to share their profiles at twinkle.vohra@trsstaffing.com