Contract Administrator

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Job Offer: Contract Administrator

Location: Nysa, Poland
 

Key Responsibilities:

• Prequalification of Potential Bidders: Participating in the prequalification process.
• Preparation and Coordination of Requests for Proposals (RFPs): Preparing and sending RFPs, coordinating the creation of complete RFPs.
• Meetings with Bidders: Conducting meetings to clarify RFPs and offers.
• Commercial and Technical Analysis of Offers: Analyzing received offers commercially and coordinating their technical analysis.
• Interdisciplinary Collaboration: Working with various departments including technical, legal, construction, finance, cost control, and project management.
• Negotiations with Bidders: Conducting negotiations with bidders.
• Reporting and Recommendations: Creating reports from offer analysis and final recommendations.
• Contract Preparation: Preparing contracts according to established guidelines and corporate standards.
• Supervision of Subcontractors: Overseeing subcontractors' compliance with schedules and contract terms on-site.
• Problem Solving and Change Management: Conducting meetings with subcontractors, resolving issues, preventing claims, and managing changes.
• Correspondence with Subcontractors: Managing correspondence with subcontractors.
• Invoice Verification and Approval: Verifying and approving subcontractor invoices in cooperation with the accounting department.
• Final Contract Settlement: Finalizing contract settlements.

Expectations:

• Language Proficiency: Fluent in Polish and English (both spoken and written).
• Organizational Skills: Excellent organization of work.
• Analytical Skills: Well-developed analytical abilities.
• Negotiation Skills: Excellent negotiation skills.
• Interpersonal Skills: High personal culture, ease of establishing contacts, and teamwork.
• Stress Management: Ability to perform tasks under time pressure.

We Offer:

• International Projects: Work in an experienced team on international projects for key clients in the Oil and Gas and Advanced Technologies Life and Sciences industries.
• Freelance Employment: Employment as a freelancer (B2B contract).
• Flexible Working Hours: Flexible working hours (we start work between 6:30 - 8:30).
• Continuous Development: Continuous development opportunities, including professional training and a self-study platform.