Executive Assistant (Maternity Leave Coverage - Backfill)

Our client is proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Our client's team is a global leader in studying, engineering, and executing projects, redefining project delivery models and embracing innovative technologies. You'll play a key role in delivering engineering to our client's high safety and quality standards, leading multi-disciplined teams for EPC or EPCM projects across North America, European Union, Asia, and South America.

Responsibilities:

• Manage executives' calendars, appointments, and travel arrangements.
• Coordinate and schedule meetings, conferences, and events.
• Prepare and distribute correspondence, memos, reports, and presentations.
• Conduct research, compile data, and prepare documents for meetings and presentations.
• Assist in the preparation of budgets, reports, and financial statements.
• Handle confidential and sensitive information with discretion.
• Maintain and organize electronic and physical filing systems.
• Coordinate and follow up on action items from meetings.
• Serve as a liaison between executives, departments, clients, and external stakeholders.
• Assist with special projects and initiatives as needed.
• Manage office supplies, equipment, and vendor relationships.
• Provide support to other team members as required.

Requirements:

• Proven experience of minimum 5 years working as an Executive Assistant, preferably working with C-level executives
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office Suite and other relevant software.
• Ability to multitask, prioritize, and work under pressure.
• Attention to detail and accuracy in all tasks.
• Discretion and confidentiality in handling sensitive information.
• Bachelor's degree or equivalent experience.

We thank all applicants for their interest; however only those who are authorized to work in Canada will be considered for this position and only those selected for interviews will be contacted. TRS is an equal opportunity company.

To apply for this position, please send your word formatted resume to milos.ristic@trsstaffing.com
 
TRS Staffing Solutions (Canada) Inc. specializes in supplying engineers, designers, project managers, and other technical and professional services to a broad spectrum of industries worldwide.
 
We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, or any other criteria protected by governing law.