Front Desk Coordinator

Front Office Coordinator/Receptionist
We currently seek a high caliber Front Office Coordinator/Receptionist for a long-term basis within our client’s team of experienced professionals. Based in downtown Los Angeles, CA

Summary of position:
This individual is responsible for being the welcoming face and voice of an international architecture firm. This position will report into the Operations Director in LA and directly supports all levels of employees, as well as clients and vendors. The Front Desk Coordinator shall demonstrate a professional and courteous demeanor at all times.

Requirements / Must haves:
• The successful candidate will have relevant experience with a mid-sized organization.
• This role requires top notch customer service skills.
• The successful candidate will have the confidence to comfortably liaise and interact with clients, consultants, vendors and internal staff, with the ability to prioritize and organize.
• You must have strong verbal and written communication skills and the ability to effectively gather and disseminate information, have a professional appearance and proper business etiquette at all times; be able to respond to a multi-tasking job schedule whilst adhering to the daily reception routine.

Job Duties:
• Responsible for the security of the front doors, unlocking and locking the entrance in the morning and evening. Hours for this position are 8 am to 5:30 pm, Monday through Friday. In office working hours are not negotiable.
• Accept and distribute incoming and outgoing mail and packages
• Answer multi-line telephone system; determine purpose of callers, and forward calls to appropriate personnel or department
• Via phone, answers questions about organization and provides callers with address, directions, and other information as appropriate
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintains Outlook calendar for conference rooms and schedules meeti