Aliso Viejo California
We currently seek a high caliber Accounting Technician for a long-term basis within our client’s team of experienced professionals
• Responsible for the administration of the AV Facilities Help Line, processing of a project’s accounts payable and employee payable transactions, the support of human resource functions, particularly with regard to the employment process, the processing of weekly payroll transactions, and the support of the Facilities Department as required.
• Establishes and maintains records pertaining to these transactions and performs a combination of duties including checking figures, forms, and reports for accuracy and completeness, routine calculations, postings, and verifications, which are necessary to sustain the project’s primary accounting, personnel, timekeeping/payroll, and facility records.
• Works on assignments that are semi-routine in nature. Normally receives general instructions on routine work, detailed instructions on new assignments.
PERFORMANCE DIMENSIONS AND TASKS Frequency
1. Administer the AV Facilities Help Line Daily
a. Answer the AV Facilities Help Line (Extension 3300) and the AV Facilities Help Line email inbox.
b. Administer the Conference Room Scheduler and events calendar.
c. Create, assign, and distribute work orders as needed.
d. Close and file completed work orders on a daily basis.
e. Audit Safety Task Assignment sheets (STAs) and file daily.
f. Send daily Additional Tenant Services (ATS) reports to Office Services.
g. Generate monthly Preventative Maintenance (PM) work orders for distribution.
h. Update monthly meter readings and distribute to clients.
i. Receive requests for vendor services (Janitorial, Vending Machines, and Water Dispensers), update logs, and report to vendors for completion.
2. Process Payroll Transactions Daily/Weekly
a. Receive daily timesheets and weekly timecards to verify hours. Verify availability of PTO (Paid Time Off).
b. Key and save hours to the SAP or eFT system, release payroll, and print appropriate reports to document input.
c. Obtain approval of data entry and send notification to Corporate Payroll of hours released.
d. Receive weekly payroll reports and checks, update electronic files, and review for accuracy. Update PTO log, recording time use. Obtain approval of payroll register.
e. Prepare payroll checks for distribution. File payroll reports, prelists, and timesheets for easy retrieval.
3. Process Vendor Invoices As Needed
a. Create requisitions to initiate procurement of material and services.
b. Receive purchase orders from Buyer, review for accuracy, and file.
c. Match vendor invoices to purchase orders and audit to ensure accuracy and resolution of discrepancies with appropriate parties, i.e. vendors, facilities department, procurement department.
d. Cost code audited vendor invoices and record invoice data for tracking purposes.
e. Consistently obtain approval of payments from designated approvers to comply with procedures.
f. Copy and distribute accounting documents as necessary for files and to support client billings.
g. Prepare transmittal documents, submit originals for processing, and maintain vendor files.
h. Receive and review vendor statements to resolve outstanding issues and to ensure that accounts remain current.
a. Process Purchasing Card (PCard) Activity Daily/Monthly
b. Match original invoices to transactions, code, and create employee expense reports.
c. Audit transactions for accuracy and policy compliance.
d. Release for approval to ensure payment to BofA.
e. Submit copies of receipts to PCard Receipts.
4. Assist Accountant As Needed
a. Generate monthly preliminary billing reports, audit for accuracy, and correct errors if needed.
b. Pull PCard receipts and invoices to provide support documentation.
c. Receive final detailed billing reports monthly and format for approval and distribution.
d. Update the Actuals As Billed file monthly.
e. Update PSSR (Project Summary Status Report), obtain approval, and submit to the Director monthly.
5. Provide Administrative Support for the Human Resources Function As Needed
a. Prepare new hire packages as needed.
b. Review new hire paperwork for completeness.
c. Submit new hire, termination, change of status forms to Craft Actions and Business Unit HR representative.
d. Maintain employee files and personnel records.
6. Assist Facilities Operations Manager As Needed
a. Attend meetings, take notes, write meeting minutes, distribute minutes to attendees.
b. Proofread and edit written material.
c. Prepare and provide reports upon request.
d. Update safety procedures and operations manuals.
e. Enter safety hours into GIMS, generate report, and distribute to Director and Site/Safety Managers.
7. Perform other related duties as assigned by the Operations Manager or Accountant or as the situation dictates.
Education: High School Diploma or equivalent. Preference for additional accounting education in a technical or advanced education environment.
Experience: Minimum of five years of accounting/accounts payable experience in a project or similar environment.
• Skills: Knowledge of administrative and clerical procedures such as file and record management.
o Knowledge of mathematics and its applications as well as mathematical reasoning abilities.
o Knowledge of accounting and banking principles and practices and of financial reporting methods.
o Knowledge of English language and its structure as well as reading comprehension.
o Active listening and effective communication skills.
o Critical thinking and problem solving skills.
o Ability to plan and prioritize work.
o Advanced organization skills and ability to handle multiple tasks with frequent interruptions.
o Ability to compile information into reports and other written information that is clear and concise.
o Skill in the use of word processing, spreadsheet, and database software.
o Knowledge of principles and processes for providing customer and personal services.
o Ability to exercise discretion.
o Near vision.
Other: Ability to pass a credit background investigation.
JOB CONTEXT: Indoors, cubicle, business casual attire, mostly sitting and standing, using hands to handle or control objects and equipment, no environmental or job hazards.
Employment Type: Contract to Hire
Location of Position: Aliso Viejo, CA
Location Type: Office
To apply for this opportunity, please contact Ora Chak; email: Ora.Chak@trsstaffing.com
TRS Staffing Solutions is an Equal Opportunity Employer that recognizes the value of a diverse workforce. Employment decisions are based on job related criteria and not on the basis of any unlawful criteria. We ensure equal access to employment opportunities, services, and programs.
Must have legal right to work in the United States. We thank all applicants for their interest; however, only those selected for interviews will be contacted.
Our latest jobs
$110000 - $120000
$80000 - $90000
€55000 - €75000
£50000 - £70000
Perth Western Australia
Mexico DF Distrito Federal
25 February 2021
09 February 2021