Project Administrator

Role Summary

The Project Administrator is a key driver behind successful project delivery, making things happen by ensuring people are mobilised, onboarded and site‑ready — right on time. This is an energetic, hands‑on role at the centre of workforce movement, where no two days are the same.

Working closely with project teams, recruitment and contractors, you’ll take ownership of mobilisations, onboarding and off‑boarding, and contractor inductions, keeping the wheels turning and projects moving forward. If you thrive in a fast‑paced environment, love coordinating details and take pride in being the go‑to person who keeps everything organised and on track, this role offers high visibility, variety and real impact across the business.

Project Administrator
Role Purpose
Provide administrative support to project teams with a primary focus on mobilisation coordination, onboarding and off‑boarding, recruitment administration and contractor inductions, ensuring workforce readiness and compliance across projects.

Key Accountabilities

Mobilisations & Workforce Coordination

• Coordinate employee and contractor mobilisations, including start dates, site access and travel requirements

• Maintain mobilisation and workforce trackers

• Liaise with project, recruitment and site teams to ensure mobilisation readiness

Onboarding & Off‑Boarding

• Coordinate onboarding for employees and contractors, ensuring documentation and system access are completed

• Support off‑boarding processes including system access removal and record updates

• Maintain accurate personnel and contractor records

Recruitment Administration Support

• Provide administrative support to the recruitment team across the hiring lifecycle

• Coordinate candidate communication and pre‑employment documentation

• Prepare contracts and onboarding packs and update CRM systems

Contractor Inductions & Compliance

• Coordinate and track completion of contractor and site inductions

• Monitor and maintain compliance documentation (licences, training, medicals)

• Liaise with HSE and site teams to address compliance requirements

Project Administration

• Provide general administrative support to project teams

• Maintain project registers, reports and documentation

• Assist with audits and compliance reporting as required

Key Skills & Experience

• Experience in a project, HR or workforce administration role

• Strong organisational skills with high attention to detail

• Ability to manage multiple priorities in a project environment

• Proficient in Microsoft Office

• Experience supporting onboarding, mobilisations or contractor management (desirable)

Key Attributes

• Proactive and reliable

• Strong communication skills

• Professional and confidential approach

• Team‑oriented with a service mindset