Site Administrator

TRS Staffing are excited to announce a new opportunity for a Site Administrator, for a major Offshore Wind Farm.

The role will see you take on all aspects of general administration and secretarial duties as well as
Contact management to include greeting guests, answering calls, and inter-department liaison.

Responsibilities:
• Handling and distribution of all incoming and outgoing correspondence.
• Maintaining the filing system and document control responsibilities.
• Arranging travel, accommodation and conference rooms
• Arranging training, joining instructions and course bookings
• Raising and tracking purchase orders and team requisitioning.
• Co-ordinating meetings, drafting agendas and taking minutes
• Arranging team conferences, workshops and
• Assisting the Communications team with events, campaigns and external stakeholder engagement
• Corporate clothing/PPE ordering
• Various ad-hoc duties that arise in terms of office administration

Deliverables
• Ensure training is booked, PO created and joining instructions sent to delegates before expiry of current certification
• Processing invoices for approval and payment in a timely manner, keeping late payments to a minimum
• Use of company purchasing card or PO system (SAP) to purchase items based on project needs
• Liaising with the Communications team on community fund requests, stakeholder engagement and events.
• Request new clothing from our supplier based on site needs whilst following branding guidelines

Other Requirements
• Highly organised with attention to detail.
• Previous experience of providing administrative support to a large team
• Able to demonstrate team working skills and good administrative abilities.
• Excellent communication skills and confident liaising with others at all levels
• Sound IT skills, in particular MS Word, Excel and PowerPoint.
• Self-motivated with a willingness to learn.
• Preferably live within close proximity to Harwich (some home working accepted)

If you are interested to learn more, please apply!!