Administrative Supervisor
Job
Overview
South Africa, Johannebsurg, South Africa
- Finance, HR and Administration
- Permanent
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We are seeking a skilled Administrative Supervisor to be based in Cape Town, providing essential support to our Namibia and KwaZulu‑Natal branches. The role is responsible for managing and coordinating all administrative, operational, and financial support functions for the Cape Town branch while extending cross‑branch assistance to ensure smooth business processes, strong leadership support, and consistent standards of compliance, administration, and organizational efficiency across all regions.
Key Responsibilities:
- Assist the General Manager in all spheres of branch operations.
- Facilitate and coordinate all operational activities for Cape Town, Namibia, and KwaZulu-Natal.
- Prepare monthly overtime schedules.
- Process staff reimbursement and expense claims.
- Control petty cash and ensure accurate reconciliations.
- Oversee CAPEX expenditure, maintain the CAPEX register, source quotations, prepare CAPEX requests, and perform follow‑ups.
- Submit supplier account documentation, raise purchase orders, capture invoices, and provide feedback to suppliers.
- Complete AirPlus reconciliation (online travel account) and prepare related payments.
- Oversee human resource functions for all supported branches.
- Serve on the SHEQ committee and assist with audit preparation for annual SHEQ reviews.
- Purchase stationery, office equipment, refreshments, and staff uniforms.
- Manage office supply inventory and procurement‑related costs.
- Manage travel bookings and related coordination.
Qualifications and Skills Requirements:
- Bachelor’s degree in business administration, office administration, management, or a related field.
- 3–5 years of administrative experience, including a minimum of 1–2 years in a supervisory or team lead capacity.
- Proficiency in MS Office and business systems.
- Knowledge of procurement, invoicing, and financial administration.
- Experience working with SHEQ systems.
- Exposure to HR administrative processes.
- Understanding of CAPEX procedures is advantageous.
- Exposure to HR administrative processes.
To apply for this opportunity please email our exceptional recruitment consultant Roystone James at roystone.james@trssa.com / za.trsadd@trssa.com or apply via the link below.
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.
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