Executive Assistant to MD

TRS has an exciting opportunity to work with one of the world's largest Oil & Gas companies in India. 

Job Title: Executive Assistant to the Managing Director

Location: Gurugram

Job Summary: The Executive Assistant will provide high-level administrative support to the Managing Director. The role involves managing the MD’s schedule, coordinating meetings, handling confidential information, and ensuring efficient communication within the organization.

Key Responsibilities:

• Calendar Management: Manage the MD’s schedule, including arranging appointments, meetings, and travel plans.
• Communication Handling: Act as the primary point of contact between the MD and internal/external parties, managing emails, calls, and other forms of communication.
• Information Management: Handle confidential information with discretion and maintain organized records, including preparing reports and presentations.
• Meeting Coordination: Plan and organize meetings, prepare agendas, take minutes, and ensure follow-up actions are communicated and executed.
• Travel Arrangements: Coordinate domestic and international travel logistics for the MD.

Minimum Requirements:

• A minimum of 5 years of experience as a professional Administrative Assistant or Personal Assistant.
• Excellent typing skills (minimum of 40 wpm).
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Outstanding written and oral English communication skills.
• Ability to handle multiple tasks with precision and professionalism.

Desired Qualities:

• Keen attention to detail.
• High adaptability.
• Initiative and the ability to thrive under pressure.
• Discretion in handling confidential information.