Executive Assistant to MD

Job
Overview

India Gurgaon

  1. Finance, HR and Administration
  2. Contract
156479
Negotiable

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TRS has an exciting opportunity to work with one of the world's largest Oil & Gas companies in India. 

Job Title
: Executive Assistant to the Managing Director

Location: Gurugram

Job Summary: The Executive Assistant will provide high-level administrative support to the Managing Director. The role involves managing the MD’s schedule, coordinating meetings, handling confidential information, and ensuring efficient communication within the organization.

Key Responsibilities:

  • Calendar Management: Manage the MD’s schedule, including arranging appointments, meetings, and travel plans.
  • Communication Handling: Act as the primary point of contact between the MD and internal/external parties, managing emails, calls, and other forms of communication.
  • Information Management: Handle confidential information with discretion and maintain organized records, including preparing reports and presentations.
  • Meeting Coordination: Plan and organize meetings, prepare agendas, take minutes, and ensure follow-up actions are communicated and executed.
  • Travel Arrangements: Coordinate domestic and international travel logistics for the MD.

Minimum Requirements:

  • A minimum of 5 years of experience as a professional Administrative Assistant or Personal Assistant.
  • Excellent typing skills (minimum of 40 wpm).
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
  • Outstanding written and oral English communication skills.
  • Ability to handle multiple tasks with precision and professionalism.

Desired Qualities:

  • Keen attention to detail.
  • High adaptability.
  • Initiative and the ability to thrive under pressure.
  • Discretion in handling confidential information.

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

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