Document Controller

Project Overview:

This role supports a large-scale industrial sustainability upgrade project located in Pernis, focused on modernizing existing infrastructure to meet stricter environmental standards. The project involves multidisciplinary engineering, procurement, and construction activities aimed at reducing emissions and improving energy efficiency across the site.

Position Summary:

As a Document Controller, you will be responsible for managing, organizing, and maintaining all project documentation in accordance with established document control procedures. You will ensure accurate and timely distribution of engineering, procurement, and construction documents, supporting project milestones and compliance requirements.

Key Responsibilities:

• Implement and maintain document control procedures and systems (e.g., DocPro, SharePoint, Business Collaborator).
• Receive, review, and accurately record all incoming and outgoing project documentation.
• Ensure timely distribution of documents to internal teams, contractors, and clients as per the project distribution matrix.
• Track revisions, transmittals, and document histories to ensure traceability and compliance.
• Coordinate with engineering, procurement, and construction teams to expedite document-related activities.
• Conduct quality checks on documentation and identify areas for improvement.
• Support archiving and retrieval of project documentation for future reference and audits.
• Train project personnel and third parties on document control tools and processes.
• Generate regular reports on document status, overdue items, and performance metrics.

Qualifications:

• Minimum of 3 years’ experience in document control within engineering or construction projects.
• Familiarity with document management frameworks and procedures.
• Proficient in electronic document management systems (EDMS) such as Aconex, SharePoint, or Business Collaborator.
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced project environment.
• Excellent communication skills in English; Dutch is a plus.
• Bachelor’s degree in Business Administration, Engineering, or related field preferred.