Executive Assistant

TRS Craft Services is currently seeking an experienced Executive Assistant to support client in S. Houston.

Great opportunity to join a leader in the equipment rental market!

Summary
This position assists and supports Executive personnel and others in a department, subdivision, function, or project. The position relies primarily on established policies, procedures, and applicable work practices to make decisions as they apply to the job duties and responsibilities.

Scope
The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and maintaining high standards of excellence while ensuring solid customer relationships.

Principal Job Duties & Responsibilities
• Work under the direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost-effectiveness to include processing visa applications and adhering to security travel advisories
• Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups
• Perform general office duties including mail distribution and creating and maintaining department files
• Assist with planning functions to include socials, vendor lunches, and specialized training
• Prepare reconciliations on monthly budget reports and purchasing cards
• Perform research on the internet for business purposes
• Network with other administrative assistants to strengthen relationships and ensure coverage during absences
• Maintain compliance with all applicable policies, procedures, and global standards
• Plan, organize, and carry out assignments as directed
• Adhere to and support client's Health, Safety & Environmental and Sustainability Policies
• Effectively develop and apply the Core Skills to the job
• Meet expectations on attendance and punctuality
• Other duties as assigned

Typical Minimum Qualifications - Related Education, Experience & Skills
• A combination of education and directly related experience equal to seven (7) years*; some locations may have additional or different qualifications to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job-related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner


Working Conditions
• Generally favorable indoor office workspace, and/or;
• Various levels of environmental conditions including but not limited to project worksites and vendor/client facilities which may have temporary office space, moving mechanical parts and vibration; high, precarious places; fumes or airborne particles and extreme temperatures and high noise levels

Additional Job Information

Other Job Duties & Responsibilities
• Mentor and train subordinates assigned to designated area
• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in client's University® for training and career development
• Contribute to and promote the use of client's knowledge management portals and communities

Preferred Qualifications - Related Education, Experience & Skills
• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• Expert computer and software skills (WORD, EXCEL, PowerPoint) including the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills

Pay rate is DOE- $50-60K (will be determined based on experience)

Schedule- Typically 8 hours a day x 5
8am- 4:30pm (TBD)

This is a contract to hire position.