Planning & Consents Coordinator 

Role Purpose

The Planning & Consents Coordinator is responsible for managing, tracking and coordinating all activities related to planning conditions, planning variations and additional planning applications required to support major infrastructure projects. The role ensures that planning obligations are discharged in a timely, structured and compliant manner, enabling project teams to make well‑informed decisions and maintain strong governance throughout the project lifecycle.

This position requires a proactive, organised and detail‑driven individual who can work autonomously while engaging effectively with Local Planning Authorities, contractors, consultants and internal stakeholders.

Key Responsibilities

• Lead and coordinate the discharge of planning conditions with relevant Local Planning Authorities.

• Maintain and continuously improve the planning‑condition tracker to ensure full visibility of status, deadlines and dependencies.

• Liaise with internal teams, consultants and contractors to gather required information and ensure timely submission of condition‑discharge documentation.

• Track progress, identify risks or delays, and escalate issues where necessary to maintain compliance with project timelines.

• Monitor, manage and track all variations, amendments and non‑material changes to existing planning permissions.

• Collate and structure all supporting information required for decision‑making by project teams.

• Ensure variations are assessed consistently, with clear visibility of risks, impacts and deadlines.

• Provide structured reporting to senior governance forums where escalation is required.

• Track and oversee planning applications submitted by third parties or Principal Contractors on behalf of the project.

Qualifications & Experience

Essential Qualifications

• Degree in Town Planning, Environmental Management, Geography, Environmental Science, Project Management or a related discipline.

• Strong understanding of UK planning legislation, planning conditions, variations, and the Town and Country Planning Act processes.

• Proven experience working with Local Planning Authorities and managing planning submissions.

• Demonstrated ability to manage planning‑condition discharge, including tracking, coordination and documentation control.

• Experience supporting or overseeing planning variations and preparing structured decision‑making packs.

• Experience working with or reviewing contractor‑led planning applications, including temporary works, construction‑phase conditions or environmental submissions.