Document Controller

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

For our client’s project on a refinery site in Croatia we are urgently searching for several Document Controllers.

As a client-side Document controller, you’ll be responsible for overseeing and managing the flow of project quality documentation and inspection records submitted by contractors and suppliers. This role is critical to ensure compliance with contractual, quality, and regulatory requirements, providing the client with accurate, timely and well-organized documentation and inspection data throughout project lifecycle.

Key responsibilities:

 

• review, verify and manage all project documentation and inspection records submitted by contractors, vendors and subcontractors to ensure compliance with client standards, contractual requirements
• manage client’s document control process including review, revision, approval, distribution and archiving of technical and inspection documents such as drawings, quality reports, inspection test records and certificates
• coordinate with inspection and quality teams to collect, file and track inspection reports, nonconformities, requests for inspections and punch lists
• monitor and track inspection activities and related documentation (e.g. ITR, NCRs, RFIs ...)  to ensure inspections are conducted and documented per client specification
• ensure all inspection related documents comply with project quality standards, contractual requirements
• ensure version control and document integrity for all clients held records, maintain audit trials and revision histories
• assist in conducting document audits and quality checks to verify completeness and accuracy of s inspection documentation
• prepare and submit regular reports on document status, inspection records and compliance to project management
• collaborate with engineering, construction, and QA/QC teams to ensure seamless documentation flow and inspection record management
• assist in preparation of documentation packages for Pressure equipment Notify body, EX Agency and Technical review

• bachelor’s degree in engineering, quality management or related discipline preferred
• 5+ years of experience in document control and inspection support within oil & gas projects
• Experience with quality control documents such as ITPs, NCRs, RFIs, welding and other inspection records
• Strong attention to detail
• Good communication skills and ability to coordinate with multidisciplinary teams
• Ability to enforce compliance and manage document related issues diplomatically and efficiently
• Knowledge of quality management systems and standards relevant to oil &gas projects
• Ability to work under pressure and meet deadlines in fast paced environment