Senior Executive – Administration

Job Title: Senior Executive –Administration
Location: Mumbai
Type: Permanent

Job Details
An excellent opportunity to work for one of the World’s most admired Licensor MNC’s company is a global leader in oil and energy projects, technologies, systems, and services and provides its clients deep expertise in onshore/offshore engineering projects.

The right candidate will speak fluent English, have the right to work in the India and have a minimum of 10+ years’ experience in administration

Brief Description
Administration executive who can work independently and manager day to day activities and other administrative work.

The major responsibilities are:
• Handles all the Bills / Invoices for Administrative services like HK, Security, Employee Travel, Cafeteria, Utility Bills, Rental etc. This position is important as it is the important link between external vendors and the Company to provide administrative services to all internal stake holders.
• Preparation of Monthly Roosters / schedule of HK, Security, organizing functional training for House Keeping & Security and ensuring Cleanliness and Hygiene in office areas.
• Co-ordination with Main Security for Gate Pass permission for New Joiners, Vendors, Visitors, Guests etc.
• Workspace Planning.
• Coordination with Transport Vendors for day-to-day operation including sanitization of all the Busses on daily basis, ensuring Compliance of all Busses as per HSE guidelines.
• Stock keeping of Pantry, House Keeping, Stationary materials.
• Coordination with IGNITE / CSR / Communication Team for back-end support.
• Miscellaneous procurement pertaining to Admin activities.
• Day to Day coordination with Cafeteria Vendor including arranging special lunch.
• Maintaining the Data pertaining to all Vendor Payments including daily attendance & bus occupancy.
• Scheduling preventive Maintenance activities like Pest Control, Fire Extinguisher, Plantation, HVAC, Electrical etc.

Qualifications
You must be able to demonstrate a